Privacy Policy
Effective Date: August 18, 2026
Veridia Assessment Group (“Veridia,” “we,” “our,” or “us”) is committed to protecting the privacy and confidentiality of the personal information entrusted to us. This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information in connection with our assessment services, website, communications, and other business activities.
By using our website or engaging our services, you acknowledge the practices described in this Privacy Policy.
1. Who We Are
Veridia Assessment Group provides independent medical assessment, document review, consultation, and related professional services.
Address: Suite 210 – 1506 11th Ave SW
Calgary, AB T3C 0M9
Phone: (403) 801-9080
Email: info@veridiaime.com
2. Personal Information We Collect
Depending on the nature of your interaction with Veridia, we may collect personal information including:
Name and contact information, such as your name, email address, telephone number, mailing address, and other contact details.
Professional information, including occupation, employer, professional credentials, and relevant professional history.
Information provided in connection with an assessment, consultation, referral, or document review.
Medical and health information that is relevant to an assessment or service being provided.
Information contained in medical records, reports, referrals, questionnaires, correspondence, and other documentation provided to us.
Information about your use of our website, including IP address, browser type, device information, pages visited, and other technical information.
Any other information you voluntarily provide to us through forms, email, telephone, or other communications.
We collect only information that is reasonably necessary for the purposes described in this Privacy Policy or as otherwise permitted or required by law.
3. How We Collect Personal Information
We may collect personal information directly from you or from third parties involved in arranging or facilitating our services.
Depending on the circumstances, information may be received from:
Patients or individuals undergoing an assessment.
Referring physicians, healthcare providers, clinics, or other healthcare professionals.
Insurers and insurance representatives.
Lawyers and law firms.
Employers or other organizations involved in an assessment.
Government agencies or other authorized organizations.
Medical records custodians and healthcare institutions.
Other individuals or organizations authorized to provide information on your behalf.
We may also collect limited technical and usage information automatically when you visit our website.
4. How We Use Personal Information
We may use personal information for purposes including:
Providing independent medical assessments and related professional services.
Reviewing medical records and other documentation.
Preparing assessment reports, opinions, and other professional documentation.
Communicating with individuals, referring parties, healthcare providers, insurers, legal representatives, and other authorized parties regarding services.
Scheduling and administering appointments and consultations.
Responding to inquiries and requests.
Verifying information and maintaining accurate records.
Processing payments and managing our business relationship with clients and service providers.
Maintaining the security and functionality of our website and information systems.
Meeting legal, regulatory, professional, insurance, and record-keeping obligations.
Preventing fraud, misuse, unauthorized access, or other unlawful activity.
Improving our services and administrative processes.
We will not use personal information for purposes unrelated to those for which it was collected unless permitted or required by applicable law or with appropriate consent.
5. Medical and Health Information
Some of the information collected and processed by Veridia may constitute sensitive personal or health information.
We take the confidentiality and security of this information seriously and limit access to individuals who require the information to perform their professional or administrative responsibilities.
Medical and health information will be used and disclosed only for appropriate purposes connected to the services being provided, with consent where required, or where otherwise permitted or required by applicable law.
6. Disclosure of Personal Information
We do not sell or rent personal information.
Personal information may be disclosed when reasonably necessary to provide our services or operate our business, including to:
Healthcare professionals and specialists involved in an assessment.
Referring organizations and authorized representatives.
Insurers, legal representatives, employers, government agencies, or other parties involved in an assessment, where authorized or permitted.
Service providers who assist us with technology, secure data storage, communications, scheduling, payment processing, website hosting, or other business functions.
Professional advisors, insurers, auditors, or legal counsel where reasonably necessary.
Regulatory authorities, law enforcement, courts, or other authorities where disclosure is required or permitted by law.
Where third-party service providers process personal information on our behalf, we take reasonable steps to ensure that appropriate privacy and security safeguards are in place.
7. Consent
Where required by applicable privacy legislation, Veridia will obtain appropriate consent before collecting, using, or disclosing personal information.
Consent may be express or implied depending on the circumstances and the applicable legal requirements.
You may withdraw consent in certain circumstances by contacting us. However, withdrawing consent may affect our ability to provide certain services or fulfill legal, professional, or contractual obligations.
Withdrawal of consent does not affect the lawfulness of any collection, use, or disclosure that occurred before consent was withdrawn.
8. Website and Electronic Communications
When you visit our website, certain information may be collected automatically for security, functionality, analytics, and website administration purposes.
We may use technologies such as cookies and similar technologies to support website functionality and understand how visitors interact with our website.
You may be able to adjust your browser settings to limit or disable certain cookies. Doing so may affect some website functionality.
When you communicate with us by email or through online forms, the information you provide may be retained as part of our business and service records.
Please do not submit sensitive medical information through an unsecured website form or ordinary email unless specifically instructed to do so.
9. Security of Personal Information
Veridia takes reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, collection, use, disclosure, copying, modification, loss, theft, or destruction.
Security measures may include access controls, authentication procedures, secure information systems, employee and contractor confidentiality requirements, and other safeguards appropriate to the sensitivity of the information.
However, no method of transmitting or storing information electronically can be guaranteed to be completely secure. We cannot guarantee the absolute security of information transmitted over the internet or other electronic communication systems.
10. Retention of Personal Information
We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, provide our services, maintain appropriate business and professional records, resolve disputes, and satisfy legal, regulatory, insurance, or professional obligations.
When personal information is no longer required, we take reasonable steps to securely dispose of or anonymize it.
11. Accessing and Correcting Your Personal Information
Subject to applicable legal requirements and limitations, individuals may request access to personal information held by Veridia about them and may request that inaccurate or incomplete information be corrected.
Requests for access or correction should be submitted in writing using the contact information provided below.
We may require sufficient information to verify the identity of the person making a request before providing access to personal information.
Certain information may be withheld where permitted or required by law.
12. Privacy Inquiries and Complaints
If you have questions, concerns, or complaints about our privacy practices or the handling of your personal information, please contact us.
Veridia Assessment Group
Address: Suite 210 – 1506 11th Ave SW
Calgary, AB T3C 0M9
Phone: (403) 801-9080
Email: info@veridiaime.com
We will review privacy concerns and take reasonable steps to investigate and address complaints.
Where applicable, individuals may also have the right to make a complaint to the relevant privacy regulatory authority.
13. Third-Party Websites and Services
Our website may contain links to third-party websites, platforms, or services. Veridia is not responsible for the privacy practices, security, or content of third-party websites.
We encourage you to review the privacy policies of any third-party website or service before providing personal information.
14. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes to our services, business practices, technology, or applicable legal requirements.
When changes are made, the updated version will be posted on our website with a revised effective date.
We encourage you to review this Privacy Policy periodically to remain informed about how we handle personal information.
15. Contact Us
For questions about this Privacy Policy or Veridia Assessment Group’s privacy practices, please contact:
Veridia Assessment Group
Address: Suite 210 – 1506 11th Ave SW
Calgary, AB T3C 0M9
Phone: (403) 801-9080
Email: info@veridiaime.com